Companies in Spain are subject to a series of legal obligations aimed at ensuring a fair, safe, and equitable work environment. These regulations not only protect workers’ rights but also contribute to the proper functioning and social cohesion within the workplace.
Complying with these labor obligations not only responds to a legal mandate but also reinforces the ethical commitment of companies towards their teams. Proper implementation of these regulations fosters a fair and productive work environment, promoting employee well-being and trust.
Thus, the main obligations to be fulfilled are:
Equal Pay and Transparency
- Wage Register: All companies are required to maintain a register reflecting the average wages and salary supplements, broken down by gender and professional categories, thereby promoting equal treatment between men and women.
- Wage Audit: Applicable to companies with more than 50 employees and an equality plan, this analysis evaluates everything from job positions to reconciliation measures, identifying potential inequalities.
Administrative and Documentary Obligations
- Mandatory Workday Register: Companies must record the start and end times of their employees’ working hours daily, retaining this information for 4 years.
- Work Calendar: It is mandatory to display a calendar indicating working hours, holidays, and break periods in a visible area of the workplace.
Health and Safety at Work
- Risk Prevention Plan: Companies must conduct a risk assessment, implement preventive measures, and provide appropriate training to ensure employee safety and health.
- Convention Insurance: This collective insurance covers workplace accidents and occupational diseases, including compensation in case of disability or death.
Labor Rights and Conditions
- Remote Work Agreement: Since the pandemic, telecommuting is regulated through a written agreement that details aspects such as working hours, expenses, and the work location.
- Digital Disconnection Protocol: This right ensures that employees do not receive work-related communications outside their working hours, promoting effective rest.
Equality and Diversity Policies
- Equality Plan: Mandatory for companies with more than 50 employees, this plan establishes measures to eliminate gender discrimination.
- LGBTQI Protocol: Also mandatory for companies with more than 50 employees, this protocol outlines specific measures to prevent harassment and promote real equality for LGBTQI individuals.
- Sexual Harassment and Gender-Based Harassment Protocol: Includes prevention measures and procedures for handling complaints, thus protecting employees’ rights.
Internal Reporting and Confidentiality
- Whistleblower Channel: Companies with more than 50 employees must implement an internal system that allows workers to report irregularities confidentially and securely, protecting their anonymity.
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